About the Role
The Office Assistant supports daily administrative operations, appointment scheduling, and client communication at our Boston office.
Responsibilities
Answer and route telephone calls, receive visitors, and schedule appointments.
Prepare routine correspondence and coordinate administrative communications with clients and colleagues.
Organize incoming and outgoing correspondence and maintain accurate administrative records.
Update case status records as directed and organize files; assist with copying, scanning, and faxing.
Follow up on client inquiries and refer legal questions to the responsible attorney.
Monitor office supplies and arrange replenishment.
Provide English and Chinese language assistance for routine office and client communications as needed.
Protect confidential information and follow the firm’s document management procedures.
Qualifications
Working knowledge of Microsoft Office and Outlook.
Clear written and verbal communication skills in English and Chinese; Mandarin or Cantonese proficiency.
Strong attention to detail, reliability, and organizational skills.
Ability to prioritize tasks, follow instructions, and complete assignments on time.
Professional client service skills and the ability to work cooperatively with colleagues.
How to Apply
Send your resume and cover letter to hr@mybostonlawfirm.com with “Office Assistant” as the subject line. Briefly describe your administrative and client service experience.
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